Beam Groups: Setup, Settings, and Access Management

Overview

Beam Groups in ScreenMeet allow organizations to segment access to devices across different teams, use cases, or access levels. This guide walks through how to create, configure, and manage Beam Groups — including access rules, device association using group keys, and lifecycle policies for inactive devices.

1. Viewing Beam Groups

The Beam Groups dashboard provides a list of all active and inactive groups. Each row shows:

• Group ID and Name

• Number of devices associated

• Whether the group is active

• Access control setting

• Timestamps for creation and last update

Clicking a group name opens its detail page, where admins can manage users, view connected devices, and edit group settings.

2. Creating a Beam Group

To create a Beam Group:

1. Go to console.screenmeet.com

2. Navigate to Beam Groups

3. Click Create Beam Group

Fill out:

• Name: A unique name for the group

• Who Can Access These Devices:

  • All Agents: All active agents in your org can access these devices

  • Organization Administrators Only: Only users with admin privileges

  • Specific Users: Access is controlled manually (see Section 5)

  • Use External ACL: Access is granted dynamically based on external authorization logic

Click Create Beam Group to finalize.

3. Group Key and Device Registration

Once the Beam Group is created, you will be presented with a Group Key. This key is required to register devices to that group.

What is the Group Key?

• The key binds the device to the selected Beam Group

• It can be used:

  • During manual setup via the Beam client GUI

  • As part of automated deployments through MDM or custom scripts

Example Use Cases

Organizations may have multiple Beam Groups such as:

• IT Admin Machines

• Executive/VIP Devices

• Department-based groupings (Sales, Engineering, etc.)

Each group can have different access permissions and purge policies, providing flexibility for how remote access is managed and secured.

You can copy or download the key during creation, and retrieve it later by navigating to the group details page.

4. Device Purging Policy

Each group can enforce an optional Device Purging Policy. This automatically removes devices that have remained offline for a specified number of days.

• Toggle the policy on or off

• Enter the number of days (e.g., 30 days)

• Devices that do not check in within the duration will be removed from the group

This helps organizations keep their device lists clean and relevant.

5. Editing Beam Group Settings

To make changes to an existing group:

1. Select the group from the list

2. Click Edit Beam Group

You can update:

• Group name

• Active status

• Access control mode

• Device purging settings

Click Save Beam Group after making changes.

6. Assigning Access for Specific Users

If the group uses the Specific Users access mode:

1. Go to the Authorized Users tab

2. Click Add Authorized Users

3. Select users from your org

4. Click Save

To remove access, select users and click Remove access from selected.

7. Viewing Devices in a Group

Each Beam Group has a Devices tab displaying all associated devices, including:

• Status (online or offline)

• Device name and ID

• Domain and OS

• IP address (local and remote)

• Tags, labels, and client version

Use search and filters to quickly find devices by name or property.

Summary